Careers with UAS

Reporting to the Group Director of Corporate Management, you will lead and oversee the University’s facilities management (FM) and operational functions, including master tenancy, which includes lease management, landlord engagement, space utilisation planning, and long-term facilities planning to support the University’s operational and growth requirements.

You will play a key role in supporting strategic planning and overseeing the operations of multiple Facilities Management (FM) teams, contractors, and service providers. This includes ensuring effective maintenance, regulatory compliance, and the continuous improvement of facilities and built assets.

You will serve as a key advisor to senior management on facilities strategy, sustainability initiatives, and operational risk management across the University to ensure the effective delivery of strategic initiatives and operational outcomes while upholding strong governance, compliance and operational excellence.

Key Responsibilities:

Facilities Management & Operations

• Oversee day-to-day building operations including safety, security, maintenance, and cleanliness.
• Lead long-term infrastructure and facilities planning aligned with organisational strategy.
• Drive optimisation of resources, systems, and assets to enhance operational efficiency.
• Develop and implement policies, SOPs, and business continuity plans.
• Recommend cost-effective solutions for asset upgrades and lifecycle management.

Financial & Commercial Management

• Manage operating and capital budgets with accountability for cost control.
• Contribute to P&L outcome, with a focus on revenue generation through venue hire and space utilisation.
• Identify opportunities for cost optimisation and operational efficiency
• Develop long-term (5–10 year) asset renewal and maintenance strategies

Stakeholder & Project Management

• Lead building development, retrofitting, and renovation projects from planning to completion.
• Engage and manage stakeholders, vendors, and service providers to meet performance standards.
• Provide strategic advice to senior management on facilities and operational matters.
• Leverage data and analytics for reporting, planning, and decision-making.

Sustainability & Green Initiatives

• Drive sustainability initiatives including energy efficiency and waste reduction.
• Support green building standards and organisational sustainability targets.

Health, Safety & Compliance

• Ensure compliance with all regulatory requirements (BCA, FSSD, NEA, URA, WSH, etc.)
• Champion a strong safety culture and emergency preparedness.
• Manage audits, inspections, and regulatory engagements.

Requirements

• Bachelor’s degree from a recognised university.
• Professional certifications in Facilities Management, Engineering, Project Management or Sustainability will be advantageous.
• At least 15 years of relevant experience, with at least 5 years in a leadership role. Candidates with broader or more extensive experience in similar roles may be considered for appointment at the Assistant Director level.
• Strong expertise in facilities management, project management, and operational planning.
• Proven ability to manage budgets, contracts, and multiple priorities effectively.
• Excellent stakeholder management, communication, and leadership skills.
• Strong analytical, problem-solving, and data-driven decision-making capabilities.
• Hands-on, resourceful, and results-oriented approach.

Interested applicants are invited to send in their applications to [email protected]. We regret that only shortlisted candidates will be notified.

Key Roles & Responsibilities

• Support the development of university academic policies, key initiatives and systems/processes to govern and maintain the integrity and standards of the university’s academic provisions.
• Be part of the secretariat to provide support for the all University academic committees, namely, the University Academic Board, Quality Assurance Committee, Research Committee, and Faculty Appointment and Development Committee. Secretariat support includes the preparation of agenda, attendance of meetings, drafting of meeting minutes and circulars, monitoring the follow-up on actionable items and managing all other committee matters including membership nominations of various University committees.
• Support the development of the university quality assurance framework, which includes key academic quality indicators and quality review systems and processes, and regularly monitor and review the outcomes for purpose of continual improvements.
• Support the development of the university faculty appointment and development framework.
• Support the development of the university research culture and framework

Requirements

• A Bachelor’s or Master’s degree from an established university.
• At least 12 years relevant experience preferably in an Institute of Higher Learning, or policy and governance knowledge in an educational environment.
• Excellent communication (oral and written), critical thinking and analytical skills.
• Strong ability to think critically and analytically, with a keen eye for detail.
• Good interpersonal skills with a collaborative mindset.

Interested applicants are invited to send in their applications to [email protected]. We regret that only shortlisted candidates will be notified.

Role Purpose The Assistant Manager/Manager supports the planning, coordination, and delivery of student services and programmes across UAS. The role ensures smooth operations and effective implementation of student-centric initiatives in alignment with institutional priorities.

Key Responsibilities

• Support the development and implementation of divisional work plans and operational processes in line with UAS strategies.
• Organise and deliver student services and programmes, including Open House, Orientation, Welcome Night, CCA Day, student engagement initiatives, Mental Wellness Week, Commencement, and Convocation.
• Liaise with Arts Institutions and central divisions to ensure alignment and timely execution of initiatives.
• Support the administration of scholarships and bursaries, including coordination of award processes and ceremonies.
• Ensure proper documentation, compliance, and continuous improvement of student services processes and programmes.
• Manage student service touchpoints and communications across the student lifecycle.
• Assist in budgeting, reporting, and tracking of divisional activities and outcomes.
• Support vendor coordination and logistics for events and programmes where required.

Requirements

• Degree in a relevant discipline.
• Minimum 7 years of relevant experience, preferably in the service or education sectors.
• Strong organisational and coordination skills with attention to detail.
• Ability to work collaboratively across teams and stakeholders.
• Good communication and problem-solving skills.

Interested applicants are invited to send in their applications to [email protected]. We regret that only shortlisted candidates will be notified.

Main Roles and Responsibilities

The incumbent will support the operations and administration of the Student Services Division within an educational institution. This role involves close collaboration with internal stakeholders to ensure the smooth delivery of programmes and services, and to provide quality support to students. Key areas of responsibility include coordination of student-related activities and events, administration of student scholarships and bursaries, preparation of reports, and other administrative support required to ensure the efficient operations of the Division.

Roles and Responsibilities

1. Student Activities/Events Support
   • Assist in the planning, coordination, and execution of student-related activities and events (e.g. student club activities, Commencement, Convocation, CCA Day, Welcome Night, Mental Wellness Week, bursary tea sessions).
   • Liaise with internal and external stakeholders to support logistics and operations for student activities.
   • Support post-event activities, including feedback collection and evaluation.
2. Administration of Scholarships and Bursaries
   • Provide administrative support for student scholarships and bursaries.
   • Assist in the selection, evaluation, and awarding processes in accordance with established guidelines.
   • Ensure proper documentation and timely processing of applications.
3. General Administrative Support
   • Provide administrative and operational support to the Student Services Division as required.
   • Assist with budgeting matters, secretariat support for meetings, and preparation of reports and presentations.
4. Other Duties
   • Perform any other duties as assigned by the Supervisor to support the smooth operations of the Division.

Requirements

• Minimum Diploma in any discipline.
• At least 3 to 5 years of relevant experience preferably in the service or education sector.
• Demonstrated interest in working with students, with patience and empathy.
• A team player with strong organisational, communication and interpersonal skills.
• Good command of written and spoken English.
• Proficient in common applications such as Microsoft Office and social media platforms.
• Prior experience in event management and familiarity with design software will be an added advantage.

Interested applicants are invited to send in their applications to [email protected]. We regret that only shortlisted candidates will be notified.

Key Roles & Responsibilities

Facilities Operations & Maintenance

• Assist in the day-to-day operations and maintenance of campus facilities, including classrooms, studios, offices, and common areas.
• Carry out scheduled preventive maintenance and ad-hoc corrective maintenance works to minimise system downtime.
• Perform minor installation, repair, replacement, and reinstatement works for building services, fixtures, fittings, and equipment.
• Support gallery and exhibition lighting works, including routine maintenance, focusing, adjustment, testing, and set-up for exhibitions and events.

Vendor & Contractor Management

• Coordinate, supervise, and monitor vendors and contractors to ensure servicing and maintenance works are carried out in accordance with approved service contracts, safety requirements, and agreed schedules.
• Verify work completion, quality, and compliance before acceptance and reporting to supervisors.

Compliance, Safety & Statutory Requirements

• Conduct routine inspections of building systems and equipment to ensure compliance with relevant statutory, regulatory, and safety requirements.
• Support audits, inspections, and checks by regulatory authorities, consultants, or internal stakeholders when required.
• Adhere to workplace safety policies and safe work procedures at all times.

Asset & Inventory Management

• Maintain accurate records of the Academy’s assets, tools, spare parts, instruments, and equipment.
• Assist in stock control, tagging, and periodic inventory checks to ensure accountability and availability.

Event & Operational Support

• Provide logistical, technical, and on-site support for events, performances, exhibitions, and functions held on NAFA premises.

General Duties

• Respond promptly to operational requests, breakdowns, and emergency situations.
• Perform any other duties as assigned by the Supervisor from time to time in support of Estate Management operations.

Job Requirements

Qualifications

• NITEC / Higher NITEC / ITC / NTC in Mechanical Engineering, Electrical Engineering, Building Services, Facilities Management, or a related discipline.

Experience

• Minimum 1–2 years of relevant hands-on experience in facilities maintenance, M&E systems, or lighting support

Technical Competencies

• Working knowledge of M&E systems, including basic electrical and mechanical principles, will be an advantage
• Practical experience in Gallery Lighting Setup, including troubleshooting and basic repair.
• Ability to read and understand basic technical drawings, manuals, and service documentation.

Skills & Attributes

• Strong problem-solving and troubleshooting skills.
• Ability to multi-task and work effectively in a fast-paced operational environment.
• Good communication and interpersonal skills; able to work collaboratively with internal users, vendors, and contractors.
• Independent, responsible, and diligent, with a strong sense of ownership and work ethic.

Work Arrangements

• Willingness to work beyond normal office hours, including weekends and public holidays, when operational or event needs require.

Interested applicants are invited to send in their applications to [email protected]. We regret that only shortlisted candidates will be notified.